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• Provide general administrative support to the executive director and other executive staff within the division
• Monitor general division mailbox, email inbox and fax inbox, scan and route as needed
• Manage e-signature processes and authentication
• Manage and fill all agency directory requests, and contact lists for policy makers
• Manage executive director and deputy executive director calendars and scheduling
• Manage division calendar and scheduling
• Order and maintain all supplies
• Handle all requisitions and monitor contracts for the division
• Assist with administration of the agency鈥檚 recovery fund
• Assist with management of timely report submissions to the website
• Assist with planning for division & Town Hall meetings
• Assist with scheduling, liaison, tech support, and documentation for committee meetings
• Assist with assembly and distribution of policy holder meeting materials and documentation, as needed
• Assist with developing a paperless office environment, scan and retrieve documents as needed
• Assist with creation of presentations
• Assist in handling speaking requests, travel requests and expense reports and reimbursements of staff, committee, board and commission members
• Assist in proofreading and formatting agency documents
• Attend work regularly
• Perform other duties as assigned

• Graduation from an accredited four-year college or university with major coursework in business administration or a related field.
• Experience in administration management

Experience can substitute for education on a year for year basis

• At least five years of experience in a complex administrative support role
• At least one year of experience working at a state agency

• Knowledge of general business procedures and use of standard office equipment
• Skill in operating a personal computer with word processing, database, and spreadsheet software
• Skill in providing excellent customer service to both internal and external customers
• Complex office practices and administrative procedures
• Coordinating and scheduling activities and resources
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• The responsibilities associated with administrative office procedures to include the use of proper business telephone etiquette, internal communication strategies and use of basic office equipment
• Skills in maintaining effective working relationships with individuals and groups
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information
• Ability to collaborate and work well with others

To apply for this position, complete an on-line application either through the or through .

All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

Applications will not be considered until all required documentation is received by 星空体育app下载/TALCB.

For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the 星空体育app下载 Human Resources by phone at 512-936-3604. Applications must be received by the closing date in order to be considered for this posting.